Commissioned Artwork Agreement
This agreement establishes the understanding between the artist and the customer for the creation of an original commissioned painting.
1. Parties
Artist: Adam Thomas Lynch
Business name: ATL Paintings
Website: AdamThomasLynch.com
Customer
Name: ________________________
Address: ________________________
Email: ________________________
Telephone: ________________________
Agreement date: ________________________
2. Description of commissioned artwork
The artist agrees to create an original painting based on the following agreed description.
Working title: ________________________
Subject or theme: ________________________
Medium: ________________________
Dimensions: ________________________
Orientation: ________________________
Style or artistic approach: ________________________
Description and special requests:
________________________________________________
________________________________________________
________________________________________________
Reference photographs or other materials supplied by the customer:
________________________________________________
3. Project price and payment schedule
The agreed total commission price is:
Total project price: $________________________
The payment schedule is:
Initial retainer/payment (40%): $________________________
Remaining balance (60%): $________________________
The initial payment is due upon signing this agreement and reserves the artist’s time for the project.
The initial payment will be credited toward the total commission price.
The remaining balance is due upon completion and customer approval, before the original painting is released or shipped.
Any applicable sales tax, shipping, insurance, or additional expenses will be identified and agreed upon separately.
4. Estimated completion
The estimated project start date is: ________________________
The estimated completion date is: ________________________
The artist will make reasonable efforts to meet the estimated completion date. The customer understands that painting is a creative process and that unforeseen circumstances may affect completion.
The artist will communicate any significant changes to the anticipated schedule.
5. Creative process and customer communication
The artist will use the customer’s reference materials and the discussions held during the initial consultation to develop the painting.
The artist retains creative control over the execution of the work, including brushwork, color interpretation, and artistic decisions, while making reasonable efforts to honor the agreed subject and intended direction.
The artist will provide at least one progress update during the project.
The customer may request one reasonable adjustment consistent with the original agreement at the agreed review stage.
Significant changes to the original concept, subject, dimensions, or scope may require additional charges and an adjusted completion date. Such changes must be approved by both parties in writing before proceeding.
6. Customer responsibilities
The customer agrees to provide accurate information, reference photographs, and any other materials necessary to complete the project.
The customer confirms that they own or have permission to provide any photographs or reference materials supplied for the commission and that the artist may use those materials for the agreed purpose.
The customer agrees to respond to reasonable requests for clarification and review within an agreed timeframe.
7. Cancellation and termination
Either party may request cancellation of the commission by providing written notice to the other party.
If the customer cancels the project:
The customer will be responsible for the reasonable value of work already completed and any reasonable, documented, nonrecoverable project expenses incurred up to the cancellation date.
The artist will provide an accounting of those amounts.
Any portion of the payments received exceeding those amounts will be refunded to the customer.
If the artist must cancel the project for reasons other than the customer’s breach of this agreement, the artist will refund payments received for work not completed and expenses not properly chargeable under this agreement.
Both parties agree to communicate promptly and make reasonable efforts to resolve any concerns arising from cancellation.
8. Copyright and ownership
The artist retains copyright ownership of the original painting and all associated artistic rights unless otherwise agreed in a separate written and signed copyright transfer or license.
Upon receipt of full payment, ownership of the physical original painting transfers to the customer.
Ownership of the physical painting does not include the right to reproduce, distribute, commercially exploit, or create derivative reproductions of the artwork.
The artist retains the right to photograph and display the commissioned work in personal portfolios, exhibitions, promotional materials, and on the artist’s website, subject to the customer’s separate consent below.
Portfolio and promotional permission:
☐ Customer grants permission for the artist to photograph and display the completed artwork.
☐ Customer prefers that the commissioned artwork remain private.
The artist will not publish the customer’s personal photographs, name, or private story without separate permission.
9. Final inspection and delivery
Upon completion, the artist will provide photographs of the finished painting for customer review.
Any concerns about whether the painting conforms to the agreed description should be communicated before final payment and delivery.
The remaining balance must be paid before the painting is released.
Delivery arrangements:
☐ Customer pickup
☐ Shipping
☐ Other: ________________________
Shipping charges, packaging, and insurance arrangements will be agreed upon separately.
The artist will take reasonable care in preparing the painting for delivery.
10. Agreement and understanding
Both parties acknowledge that original artwork is individually created and that minor variations in color, texture, and appearance may occur between photographs and the finished painting.
Both parties agree that this document represents their understanding of the commissioned project.
Any changes to this agreement must be made in writing and approved by both parties.
11. Signatures
Artist
Adam Thomas Lynch
Signature: ________________________
Date: ________________________
Customer
Printed name: ________________________
Signature: ________________________
Date: ________________________
Thank you for the opportunity to create something personal and meaningful. I appreciate your confidence in my work and look forward to bringing your idea to life.
— Adam Thomas Lynch